Volunteer Clearance Process
At Bret Harte Middle School, there are two parent-led volunteer organizations:
Steps for completing the volunteer “clearance” process for SJUSD and the BHCC Step 1) First, please take a few minutes to review the San Jose Unified School District (SJUSD) “Volunteer Policies” document at the following link: “http://go.sjusd.org/VolunteerPolicies” (12 pages). This document describes the district’s volunteer “clearance” process and all the terms and conditions of volunteering within SJUSD. Be sure to read the document go.sjusd.org/volunteer ensuring you feel comfortable with SJUSD’s expectations of a school volunteer. Step 2) Next, fill out the district’s online “clearance” request form by clicking on the following link: http://go.sjusd.org/volunteer – this is a “GoFormz” online interface. It will display the complete volunteer packet of information (intro page, form, and the 12-page “Volunteer Policies” information). The form you need to fill out is on the second page.
Step 3) After the form has been submitted, the district’s HR office “Clearance Administrator” will process the form within 3-10 business days, verifying the status of your fingerprinting, TB test status, and conducting a background check through the Department of Justice and the FBI. The “Clearance Administrator” will contact you if any of the verification steps require additional follow up. Step 4) Once you have been “cleared”, the “Clearance Administrator” will send you a final confirmation email indicating you have been “cleared”, with a “Subject:” heading similar to “(Your Name) is an approved 2019-2020 Volunteer”. Please forward this generic, neutral email, without the “GoFormz” attachment, along with an “attached” thumbnail “headshot” photo of yourself (including your shoulders) to both the Bret Harte Middle School Secretary – Belinda Anstey at [email protected] AND the “BHCC Volunteer Coordinator” at [email protected]. The school secretary needs to know you have been cleared and the BHCC Volunteer Coordinator needs the photo to create your badge. Once the BHCC Volunteer Coordinator has received this forwarded email, he/she can complete the creation of your badge using the photo you had attached to your forwarded “clearance” confirmation email. Once your badge has been created and is ready for pickup from the School Secretary (Belinda Anstey), you will receive an additional email notification from the BHCC Volunteer Coordinator. Step 5) Be sure you have turned in a “BHCC Volunteer Signup” form, indicating which volunteer roles you are interested in, to Bret Harte’s School Services office. The information from your form will be added to the BHCC “Master Volunteer List” and you will be notified that your form was received. Thank you for your patience during this clearance and approval process! The school is very appreciative of any volunteering time and effort you are able to offer during the year. We love our volunteers! Please address any questions you may have regarding the district volunteer clearance process, or the status of your submitted “GoFormz” Volunteer clearance request form, directly with the: SJUSD Human Resources Department, “Clearance Administrator” at
(408) 535-6139. NOTE: Only the SJUSD Human Resources Department has access to your confidential information. Bret Harte Middle School DOES NOT have access to an individual’s fingerprinting, TB, or background check information. |